Privacy Policy – American Work Adventures, Inc. (“AWA”)

American Work Adventures, Inc. (“AWA,” “we,” “us”) is committed to protecting personal data collected through our websites and online services. This Privacy Policy explains how we collect, use, disclose, and protect information.

This Policy applies only to AWA websites and online systems and does not apply to offline data or third-party platforms not controlled by AWA.

1. Program & Regulatory Context

Where applicable, AWA processes personal data in connection with cultural exchange programs subject to oversight by the U.S. Department of State (ECA). Data may be used for program administration, placement, monitoring, reporting, safety, and regulatory compliance.

2. Consent

By using AWA services, you acknowledge and agree to this Privacy Policy. Where required by law, additional consent will be obtained for specific processing activities.

3. Data We Collect

Directly from you

  • Name, contact details (email, phone, address)
  • Date of birth (if applicable)
  • Employer or organization details
  • Application and program information
  • Messages, attachments, and communications

Automatically collected

  • IP address, browser type, device information
  • ISP and approximate location
  • Pages visited, navigation, and usage data

Third-party sources

We may receive limited information from program sponsors, partners, employers, or service providers strictly for program administration and compliance purposes.

4. How We Use Data

We use personal data to:

  • Operate and administer exchange programs
  • Meet U.S. Department of State and regulatory requirements
  • Verify eligibility and support placements
  • Communicate with participants and partners
  • Provide support and improve services
  • Detect and prevent fraud, abuse, and security risks
  • Send administrative and program-related notices

We do not use personal data for unrelated purposes without legal basis or required consent.

5. Data Sharing, Sale & Third Parties

  • We do not sell personal data.
  • We do not use third-party data brokers or third-party tracking services to collect personal data for advertising or marketing purposes.
  • We only share data when necessary with:
    • Program sponsors, partners, and host organizations
    • Service providers acting under confidentiality obligations
    • Legal or regulatory authorities when required
    • Auditors or Department of State compliance functions
    • Protection of rights, safety, and security

6. Internal Systems & Database Use

AWA maintains internal operational databases used for program administration and regulatory compliance. These systems may store personal data submitted through applications or program processes. Access is strictly limited to authorized personnel.

Our website does not require user accounts or logins.

7. Legal Bases (GDPR)

For individuals in the EEA, we process personal data based on:

  • Contract performance
  • Legal obligations
  • Legitimate interests (program operations and security)
  • Consent, where applicable

8. Cookies & Analytics

We use cookies and similar technologies only to:

  • Enable core website functionality
  • Improve performance and user experience
  • Support security and session management

Cookies may be disabled in browser settings, but some features may not function properly.

9. Log Data

We collect standard log data such as IP address, browser type, timestamps, and navigation activity for security, system administration, and analytics purposes. This data is not used to directly identify individuals without additional supporting information.

10. Data Retention

We retain personal data only as long as necessary to:

  • Operate programs
  • Comply with legal and regulatory obligations
  • Maintain required records
  • Resolve disputes and enforce agreements

11. Security

We implement reasonable administrative, technical, and physical safeguards to protect personal data. No system is completely secure, and we cannot guarantee absolute security.

12. International Transfers

Personal data may be transferred to and processed in the United States or other jurisdictions with different data protection laws than those of the user’s country.

13. California Privacy Rights (CCPA)

California residents may:

  • Request access to personal information
  • Request deletion of personal information (subject to legal exceptions)
  • Opt out of sale of personal data (we do not sell personal data)
  • Not be discriminated against for exercising privacy rights

Requests will be verified and responded to within applicable legal timeframes (generally 45 days, with permitted extensions).

14. GDPR Rights

Where applicable, individuals have the right to:

  • Access personal data
  • Correct inaccurate data
  • Request deletion
  • Restrict or object to processing
  • Request data portability
  • Withdraw consent (where processing is based on consent)

Requests are handled within applicable statutory timeframes.

15. Children’s Privacy

We do not knowingly collect personal data from individuals under 13. If such data is identified, it will be deleted promptly.

Where minors participate in programs, data is processed only with appropriate parental or guardian consent and in accordance with applicable law.

16. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices or content.

17. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted with a revised effective date.

18. Contact Information

American Work Adventures, Inc. (AWA)
2701 N Pershing Drive, Floor 2
Arlington, VA 22201
info@workadventures.org
+1-888-292-0088